Effective date: 21 January 2026

Aspire Media N.I. CIC (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you interact with us, use our website, or engage with our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Organisation name: Aspire Media N.I. CIC
Legal status: Community Interest Company (CIC)
Registered in: Northern Ireland
Email: hello@aspiremedia.studio
Website: https://aspiremedia.studio

For the purposes of data protection legislation, Aspire Media N.I. CIC is the data controller.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

• Identity data: Name, job title, organisation name
• Contact data: Email address, phone number, postal address
• Business data: Company details, social media handles, project-related information
• Communications: Emails, messages, enquiry forms, proposals, and correspondence
• Technical data: IP address, browser type, device information, and website usage data
• Marketing data: Preferences relating to marketing communications

We do not intentionally collect special category personal data.

3. How We Collect Your Data

We collect personal data when you:

• Contact us via email, phone, social media, or our website
• Complete an enquiry, booking, or contact form
• Engage Aspire Media N.I. CIC for services
• Subscribe to marketing communications
• Visit our website (via cookies and analytics tools)

4. How We Use Your Data

We use personal data to:

• Respond to enquiries and provide information
• Deliver photography, videography, media production, training, and consultancy services
• Manage client relationships, projects, and communications
• Issue contracts, invoices, and process payments
• Improve our services, website performance, and communications
• Send marketing updates where consent has been provided
• Meet legal, regulatory, and accounting obligations

5. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

• Consent – where you have actively opted in
• Contract – where processing is necessary to deliver agreed services
• Legal obligation – where processing is required by law
• Legitimate interests – for business operations, provided these do not override your rights

6. Marketing Communications

We will only send marketing communications where:

• You have provided explicit consent, or
• You are an existing client and communications relate to similar services

You can opt out at any time by using the unsubscribe link in our emails or by contacting us directly at hello@aspiremedia.studio.

7. Sharing Your Data

We do not sell personal data.

We may share personal data with trusted third parties where necessary, including:

• Website hosting and IT service providers
• Email marketing and analytics platforms
• Accounting and payment processing services
• Professional advisers or authorities where legally required

All third parties are required to process personal data securely and in accordance with UK GDPR.

8. Data Storage and Security

We take appropriate technical and organisational measures to protect personal data, including:

• Secure systems and controlled access
• Password protection and role-based permissions
• Regular review and secure deletion of data no longer required

Personal data is retained only for as long as necessary to fulfil its purpose, including statutory and accounting obligations.

9. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate or incomplete data
• Request erasure of your personal data
• Object to or restrict processing
• Request data portability
• Withdraw consent at any time

Requests should be made by emailing hello@aspiremedia.studio.

10. Cookies

Our website uses cookies to improve functionality and user experience. You can control or disable cookies through your browser settings.

Where required, a separate Cookie Policy will apply.

11. Third-Party Links

Our website and communications may include links to third-party websites. Aspire Media N.I. CIC is not responsible for the privacy practices or content of external sites.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website with an updated effective date.

13. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

Aspire Media N.I. CIC
Email: hello@aspiremedia.studio
Website: https://aspiremedia.studio